Mail and Logistics
Whether you’re an IT Director, Facilities or Workplace Manager, or in charge of mail and logistics operations, you focus on improving process efficiency, team productivity, and workplace well-being.
Editorial
We share the goals that drive you every day :
- Improve working conditions ;
- Ensure quality ;
- Increase productivity ;
- Boost the traceability of your flows ;
- Support your digital transformation.
Outils Océans’ mail and logistics division was born from close collaboration with local banking institutions. At the time, mail services were still operating with methods that had remained unchanged for over 50 years.
Recognizing this, Outils Océans set out to bring innovation to this traditional sector by creating the shuttle bag, a patented semi-rigid bag that stands upright on its own in sorting compartments, with no need for fastening systems.
This concept met with immediate success, and Outils Océans quickly became present across most major banking and insurance networks.
We went on to become a market leader in mail handling containers: satchels, pouches, shuttle bags, check boxes, and more.
Thanks to our expertise and the trust of our clients, Outils Océans has since expanded its offering to provide turnkey mail-logistics solutions including needs assessment, design, manufacturing, space planning, ergonomic workstations, carts, and custom software.
Our mission
Our Mission and Ambition:
To support you from the traditional physical mailroom to a hybrid physical & digital mailroom.
Today, companies and public institutions must handle and process a vast amount of information from a wide variety of sources, not only paper documents, but also PDFs, office files, emails, phone calls, and in-person interactions. These communication channels are now supplemented by social media, chat platforms, SMS, and web forms.
This information, often heterogeneous and unstructured, is difficult to process yet it represents a valuable asset to the organization.
The mailroom, historically responsible for managing incoming and outgoing paper mail, is now facing a decline in postal and internal mail volumes. However, it remains a critical communications hub, as many information flows are either not digitized at the source or not digitized at all yet.
Thanks to its understanding of the company’s internal structure and sometimes even of specific business processes, the mail service can (and should) take on a key role in managing documents, which are now multichannel rather than paper-only.
The mailroom is evolving from a purely physical space into a hybrid mailroom, combining both physical and digital processes, and moving gradually toward full digitalization.
The digital mailroom is a new kind of workspace that standardizes incoming information regardless of its source, paper, email, web form, chat, or other, making anything possible.
Our deep expertise in document and logistics flows enables us to support you effectively in the digital transformation of your mail and information management services.
Comprehensive Offer
Outils Océans provides you with a comprehensive and innovative solution that bridges the gap between physical and digital information flows:
- Creator of Traç@flux, a reliable, real-time SaaS solution for tracking physical flows ;
- Opex distribution partner since 2012, manufacturer of envelope opening machines and high-volume scanning stations ;
- Certified integration partner of Neoledge since 2014, publisher of the Elise Electronic Document Management (EDM) solution.
Our services cover the following scope :
- Diagnostic and consulting approach ;
- In-depth analysis of your mailroom operations, with recommendations on workflows and resources ;
- Manufacturing of logistics containers ;
- Workspace planning and design
- IT services dedicated to digital solutions ;
- Additional services for our products and solutions: training, warranty, after-sales service, hotline.
The history of our mail and logistics equipment
1999
Development of the shuttle bag
2004
2D design software
2004
Integration of trolleys into our product range
2007
3D design software
2008
Shuttle bag with internal partition and quick-lock security sealing
2009
Evolution of furniture and smart shuttle bag
2012
Distributor of production mail opening and sorting machines – Opex partnership
2014
Création de la solution de traçabilité Traç@flux
2014
Creation of the Traç@flux traceability solution
2021
Evolution of the mailroom
2022
Use of recyclable materials and improvement of quick-seal security systems
2022
Distributor of Falcon mail opening and scanning stations – Opex partnership
2024
New version of Traç@flux on Android
2024
Reusable containers for e-commerce
Key figures
250
45 000
5 million
3000
Our concept
Consulting diagnosis
We analyze workflows, processes, human and material resources, software tools, operational space, and service quality.
Based on this assessment, we recommend working methods, space planning solutions, budget management strategies, and digital organization models.
Ergonomic
Practical application of ergonomic principles based on actual usage
- Containers: carrying and sealing solutions tailored to user constraints
- Workspace layout: adjustable workstations, integrated lighting, constant-level trolleys, etc.
- Software interfaces: user-friendly menus, buttons, widgets, contrast optimization, icons, RGAA-compliant accessibility
Efficiency and innovation
Our solutions are designed to improve your productivity and service quality, delivering a strong and rapid return on investment.
We continuously integrate new materials, technologies, and services to keep our offering efficient and forward-looking.
Physical and Digital Mailroom
4. Detailed sorting – Inter-site distribution and collection
3. Investigation
2. Primary sorting
1. Opening and digitisation
6. Postage
7. Tracking of physical flows
5. Intra-site mail and package routing
8. Document management system
500 companies and public institutions have trusted us for over 25 years