Arrange the workspace
Audit, organize, advise
Audit and Consulting for Organizations
Outils Océans develops its consulting services to support large corporations, public administrations, and local authorities in the organization and optimization of their document and logistics flows, including:
- Parcels
- Reprographics
- Document processing (Editique)
- Digitization
- Postal industry
Our consulting services are built around 3 key areas:
- Existing system diagnosis : We analyze flows, processes, human and material resources, available space, and service quality levels.
- Recommendations and optimization : We recommend working methods and propose quality procedures. We study the best layouts and furniture solutions for your mail-logistics service. We highlight and quantify optimization opportunities in budget management (logistics, service contracts, franking, etc.). We also provide expertise in organizational change and digital transformation.
- Design : As part of a relocation or furniture/real estate reorganization, our design office creates ergonomic workstations to improve working conditions and operator productivity. Using CAD software, we deliver 2D layouts, 3D renderings, and flow simulations for your future workspace.
Our packaged or à la carte consulting services include :
- Mail operations optimization
- Workspace consulting
- Mail management procedures consulting
- Support for service implementation
- Postage budget analysis
- Franking consulting
- Digital organization of incoming flows
- Support for the digital transformation of flows and processes
- Project management assistance
- Tailored consulting services
Change management support
Our missions cover two main aspects :
- Project Management Assistance (PMA): drafting specifications, benchmarking, contract negotiation, offer analysis, coordination with external providers and suppliers.
- Operational Implementation Assistance (OIA): layout setup, technical installation, signage, job descriptions, operational and management tools, quality control.
Training
Regardless of the organization, employees can take part in continuing professional training throughout their careers.
In France, companies contribute annually to the development of professional training through mandatory funding mechanisms. Public sector employees may also benefit from training initiatives led by their administration.
Building on its expertise in document and logistics flows, Outils Océans offers specialized training modules designed for document flow services, logistics, workplace management, and facility management providers. These programs target operators, service managers, and workplace environment directors.
Our training catalog includes:
Operator and Manager Training
- Mailroom operations staff
- Mail operations management – Mail service manager
- Information security
Franking Training
- Mastering franking operations
- Mastering industrial postal mail operations
Digitization Training
- Digitizing incoming flows with Opex
- Video coding operations
- Designing a digitization process
- Designing GED (Electronic Document Management) processes
Our team is also available to design customized sessions and training programs tailored to your needs.
